Guidance on financial data retention periods Some funders will state particular requirements for retaining financial documents related to claims. These will be detailed in the grant terms and conditions, and are summarised for the main funders below. In the absence of specific retention conditions, all documents related to grant expenditure should be retained in line with the University’s policies Financial Records Data Retention Periods Documents that require to be held for retention periods that differ from the University's retention periods will need to be held locally, unless they have been electroncially scanned to the corporate finance system. Funder Retention Period The Arts & Humanities Research Council (AHRC) Research Councils UK T&Cs - All accounting information relating to the grant must be kept for 6 years after the submission date of the final expenditure statement Arthritis Research UK Not less than 10 years after the end of the period of the award Biotechnology and Biological Sciences Research Council (BBSRC) Not specified The British Academy (BA) Not specified British Heart Foundation Not specified Cancer Research UK Not specified The Carnegie Trust for Universities of Scotland Not specified Economic and Social Research Council (ESRC) Research Councils UK T&Cs - All accounting information relating to the grant must be kept for 6 years after the submission date of the final expenditure statement Engineering and Physical Sciences Research Council (EPSRC) Research Councils UK T&Cs - All accounting information relating to the grant must be kept for 6 years after the submission date of the final expenditure statement European Commission 5 years from date of final payment (3 years from date of final payment for grants <60k EUR); original documents (digital and digitised documents are considered original) Leverhulme Trust Not specified Medical Research Council (MRC) Not specified Natural Environment Research Council (NERC) Research Councils UK T&Cs - All accounting information relating to the grant must be kept for 6 years after the submission date of the final expenditure statement The Royal Society Not specified Science & Technology Facilities Council (STFC) Research Councils UK T&Cs - All accounting information relating to the grant must be kept for 6 years after the submission date of the final expenditure statement The Wellcome Trust Until release of final 10% payment (clause 5.7) UKRI All accounting information relating to the grant must be kept for 6 years after the submission date of the final expenditure statement This article was published on 2024-01-24
