How we work with you

We look to work with you collaboratively throughout your project to provide guidance on all finance and post award matters

Will monitor and review project expenditure at regular periods, providing reconciliation of spend and balance of budget reports to your local research support colleagues
Review expenditure is in line with budgets
Process indirects and Directly allocated costs in line with University policy
Maintains financial records on your project, in liaison with local school research support
Assist with forecasting, including managing for exchange rate fluctuations, for project planning
Is responsible for completing financial claims and invoices to funders
Prepares and submits Financial statements and reports
Assists with guidance on project reporting and other deliverables
Arrange grant audits in line with contractual requirements
Liaise with external auditors carrying out audit and assurance visits
Process changes in project data – extensions, suspensions, supplements, virements, and terminations.
Ensure timely allocation of income receipts to projects
Close project accounts on receipt of final payment

Communicate any changes to projects - i.e. budget amendments, extension requests
Ensure appropriate funding in place before making staff extensions and arranging large expenditure on your project
Seek clarification with your Research Grants Administrator on eligibility of expenditure if seeking changes in use to awarded funding
Check staff time recording is kept up to date if required and timesheets are authorised regularly
Ensure travel expense claims are submitted in a timely manner and expenses fully covered by project
Be aware of timelines for project reports and deliverables
Liaise with local research support and Research Grants Administrator in preparation of financial statements
Check scientific reporting and project progress reports are submitted in line with reporting requirements
Be available where required for audit visits.

This article was published on 2024-01-24